JOB POSTINGS

Housing Authority of the City of Austin

JOB NOTICE

DATE POSTED:  November 13, 2017                     

POSITION:                TRACS Data Analyst

SALARY:                   $18.50/hour                JOB #:                        51-17

DEADLINE FOR APPLICATIONS:                                                November 24, 2017

RESPONSIBILITIES: Under general supervision, audits, reconciles and processes monthly payment vouchers submitted by property owner/agents.  Provides technical support and customer service to property owner/agents. Routinely contacts owner/agents within assigned portfolio to provide reminders of voucher deadlines and requirements. Conducts line by line audits of paper voucher submitted monthly by property, electronic voucher submitted monthly by property, and data contained in agency database to ensure accuracy and identify discrepancies. Troubleshoots to establish cause of discrepancies by reviewing electronic tenant data files submitted by property owner/agents and isolating any errors contained in electronic tenant data files. Notifies owner/agents of missing or incorrect certifications and assists with making corrections.  Provides professional technical support to owner/agents regarding errors contained in electronic tenant data files and develops clear and concise solutions for properties to correct errors on transmissions. Checks monthly adjustments submitted against agency records to determine denial or approval and offers specific reasons for all denied adjustments.  Ensures that all adjustments created by company database are accurate. Accurately identifies and tracks discrepancies to ensure resolution in a timely manner.  Responsible for generating and review of monthly reports for each property, creating both a voucher packet for agency records and a mailing packet to be distributed to the property owner/agent.  Forwards completed voucher packets to the Housing Assistance Payment (HAP) Manager within 5 business days of receiving a complete HAP request. Maintains call logs, manages spreadsheets and organizes workload to meet daily, weekly, and monthly deadlines. Maintains discrepancy logs, list of second round vouchers, and rent schedule implementation tracking logs.  Works cooperatively with other departments to resolve rent schedule and other property issues as they arise. Performs other duties as assigned.

QUALIFICATIONS:  Bachelor’s degree from an accredited college or university preferred.  Skill in operation of general office equipment and computer equipment; strong computer literacy, in particular using Windows-based software.  Strong ability to perform mathematical/accounting computations. Ability to learn, interpret, and appropriately apply complex state and federal legislation.  Knowledge of Housing and Urban Development (HUD) regulations, in particular those pertaining to HUD’s TRACS system, preferred. Must exercise strong organizational skills in order to prioritize and manage a time sensitive workload and assemble significant documentation in an organized fashion. Must be able to exercise independent judgment.  Must be able to communicate clearly and concisely, both verbally and in writing; strong customer service skills required.  Please note:  those selected for an interview will be required to perform a math test and writing sample test.   

APPLICATIONS FOR EMPLOYMENT: Application for open posted position must be submitted via online at the following website:  http://hacanet.applicantpro.com/  However, we will accept applications at the Housing Authority of the City of Austin, 1124 S. IH-35, Austin, Texas 78704.  No applications will be accepted after the noted closing dates on the job announcement. We encourage you to visit our website often to view and apply for vacant positions with the Housing Authority of the City of Austin or sign up for job alerts at our career site.  The HACA is a drug-free workplace.  A Criminal Background Check including a sex offender registry check. A Driving Record, Texas Driver’s License, and a Physical/Drug Screening will be required upon offer of employment.  EQUAL OPPORTUNITY EMPLOYER


Housing Authority of the City of Austin

JOB NOTICE

DATE POSTED:      November 13, 2017              

POSITION: Community Development Director

SALARY:                  $6,166.67/Monthly                 JOB #:  50-17

DEADLINE FOR APPLICATIONS:                    December 15, 2017

PRIMARY FUNCTIONS:  Responsible for the oversight of multiple public housing communities and day-to-day oversight of all property management operations and asset management functions. Guides, monitors and evaluates staff performance and results to achieve a high performance status. Analyzes and coordinates crime prevention activities. Provides highly technical input to the Vice President of Housing and Community Development specific to property management operations and asset management. Provides management oversight for over 700 units among multiple housing communities. Supervises the work of subordinates, provides training to subordinates, prepares performance evaluations, counsels and disciplines employees. Inspects properties to ensure they are maintained in safe and decent condition and in good repair. Monitors and reviews HUD physical assessment scores and inspects a sampling of buildings, unit make-readies, curb appeal and condition and organization of common areas and offices. Oversees the maintenance operations and monitors work-order reports to ensure all repairs are addressed in a timely manner. Audits a sampling of maintenance work at each property to ensure quality work and good craftsmanship. Ensures staff follow-ups on any delinquent items. Makes recommendations for capital improvements to the Director of Planning and Development.  Assists in the development and administration of program annual budget. Monitors expenditures on a continuous basis to ensure properties are within budget. Ensures that all expenditures adhere to HACA procurement policies. Supervises the preparation of tenant files and certifications. Ensures the accuracy and timeliness of lease contracts, move-in process, rent calculation and collection process. Ensures the confidentiality of files.  Audits files to ensure that computer records and tenant files are accurately maintained and highly organized. Ensures annual and interim recertification of residents are accurate and completed in a timely manner.  Prepares detailed paperwork regarding lease violation, and oversees lease terminations and evictions. Reviews files submitted for termination to assure accuracy and validation. Represents HACA at court proceedings. Meets with residents on complaints or grievances. Assists staff and residents in resolving controversies.  Assists the Vice President of Housing and Community Development with the development and implementation of strategic plans, goals, objectives and priorities. Develops and implements policies and procedures for the department. Develops management tools to monitor key community assessment indicators. Prepares reports, including departmental, agency and HUD reports to assess progress towards goals and to assess compliance. Develops, implements, and monitors Standard Operating Procedures, quality control, compliance and process improvement. Implements and monitors assigned communities’ crime detection and prevention initiatives to ensure all required corrective action is accomplished. Reviews all relevant police reports, resident reports and any other sources of information regarding lease violations or criminal activity. Tracks statistical data and identifies trends within each development. Receives investigative reports on allegations of program abuse. Evaluates reports and refers those considered to be substantial violations. Works to ensure reasonable accommodations are made for residents with disabilities and are provided to the extent possible. Responds to the highest level of tenant complaints. Develops and provides training programs for direct reports. Performs other duties as assigned by supervisor.

QUALIFICATIONS: Required: Bachelor’s degree from a four-year college or university and one to two years related experience and/or training; or equivalent combination of education and experience. Degree in Business, Public Administration or Social Sciences.  Experience in housing, property management, or project management and supervisory experience. Preferred: Master’s degree from a four-year college or university and one to five years of experience; or Bachelor’s degree from a four-year college or university and two to five years related experience and/or training; or equivalent combination of education and experience. Experience working with public housing, low-income housing or leased housing.  Language skills in Spanish, Vietnamese, or Sign Language.

Considerable knowledge of federal, state and local laws, rules and regulations pertaining to low-income housing, state landlord tenant law and Housing Authority policies and procedures. Good knowledge of the principles, practices and techniques of private property management, budgeting and subsequent tracking of expenditures. Ability to establish and maintain effective working relationships with other employees and the public, and deal effectively with situations requiring tact and diplomacy, yet firmness. Ability to read and interpret complex federal and state legislation and develop effective agency policies. Must be able to write and compose complex reports and memorandums. Ability to develop, maintain and utilize automated performance management tools.  Ability to detect source of problems, develop solutions to problems and continuously improve programs. Excellent computer skills to include Microsoft Office Suite – Word, Excel, PowerPoint, and Access. Establish and maintain effective working relationships with co-workers and persons outside the Housing Authority. Ability to plan and organize meetings and other activities; prepare clear and concise narrative and statistical reports. Ability to communicate and relate to persons of diverse backgrounds and abilities. Bondable. Valid Texas driver’s license. Eligible for coverage under Housing Authority fleet auto insurance. Public Housing Management certification required within twelve months.

WORKING ENVIRONMENT AND PHYSICAL DEMANDS:  While performing the duties of this job, the employee is regularly required to stand; sit, walk, use hands to finger, handle, or feel; reach with hands and arms and talk or hear. Work is performed in-office and on-site and involves some physical exertion during visits and inspections of units and developments. Work may entail traveling to meetings, conferences and workshops in other cities.  Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The noise level in the work environment is usually moderate.  Stressful situations may occur when dealing with the public.  Work involves the normal risks and discomforts associated with an office environment and visits to outdoor developments, sites, dwellings or facilities, inspections of structures and confrontations with applicants and residents.

APPLICATIONS FOR EMPLOYMENT: Application for open posted position must be submitted via online at the following website:  http://hacanet.applicantpro.com/  However, we will accept applications at the Housing Authority of the City of Austin, 1124 S. IH-35, Austin, Texas 78704.  No applications will be accepted after the noted closing dates on the job announcement. We encourage you to visit our website often to view and apply for vacant positions with the Housing Authority of the City of Austin or sign up for job alerts at our career site.  The HACA is a drug-free workplace.  A Criminal Background Check including a sex offender registry check. A Driving Record, Texas Driver’s License, and a Physical/Drug Screening will be required upon offer of employment.  EQUAL OPPORTUNITY EMPLOYER


Housing Authority of the City of Austin

JOB NOTICE

 

DATE POSTED:      November 13, 2017               POSITION: Property Manager Trainer

SALARY:                  $4,583.33/Monthly                 JOB #:  48-17

DEADLINE FOR APPLICATIONS:                    December 8, 2017

PRIMARY FUNCTIONS:  Responsible for assisting at different property locations to cover a vacant manager position or during instances of temporary or extended leave. Will also assist the Manager of Compliance and Training with department training and auditing duties. When not assigned to a property, the Property Manager Trainer will assist the Manager of Compliance and Training in various duties relative to the department’s auditing and training program.  When assigned to a property the Property Manager Trainer will be responsible for the day-to-day management of assigned properties, to include supervision of all staff for assigned Public Housing communities. Ensures compliance with HUD regulations, HACA policies and procedures, local/landlord tenant laws and safety codes. Monitors all Public Housing assessment indicators. Analyzes community needs to ensure quality self-sufficiency and community-building programs occur on site.  Supervises the work of subordinates, provides training to subordinates, prepares performance evaluations, counsels and disciplines employees. Assists with the training of new-hires and ongoing training of property staff.  Provides staff training reports. Performs targeted audits as part of compliance assignments, and assists with external audit processes by collecting and auditing files prior to audit.  Provides audit reports. Assists property staff in the correction of file audit findings, ensuring thorough explanation of the reason for the finding and how to adequately correct the finding.  Ensures all maintenance and administrative work areas are safe, neat and organized. Delegates and monitors completion of maintenance requests. Ensures that assigned properties present an aesthetically pleasing appearance in accordance with established property management standards. Ensures grounds, common areas and community spaces are clean and well maintained, and present excellent curb appeal. Maintains accurate, highly organized files and ensures that annual and interim reexaminations are conducted on time. Accurately calculates and determines monthly rent, family composition, continued eligibility, allowances and deductions. Ensures all HUD and agency policies are implemented. Aggressively collects rent and other charges. Ensures all funds collected are documented correctly and deposited into the bank within mandatory timeframes. Monitors delinquent rent roll, issues delinquent notices and late payment charges. Develops yearly budget. Maintains inventory records. Submits purchase requests, monitors expenditures and keeps expenditures within budget. Prepares and submits reports. Ensures assigned site(s) is prepared for all audits and inspections. Takes corrective action on findings as needed.   Conducts resident orientations and explaining the lease and policies governing continued occupancy. Enforces the lease, and documents resident communications and lease violations. Counsels residents concerning lease and House Rules violations. Prepares and processes lease terminations. Reviews crime reports and promptly addresses issues. Conducts all housekeeping inspections, including the initial, quarterly and move-in/move-out inspections. Walks the property daily to detect maintenance needs and lease violations. Monitors completion of maintenance requests minimizing down/make-ready time to under 15 days, preferably under ten days. Inspects quality of work and make-ready craftsmanship. Works closely with community development staff and provides referrals to various programs. Responsible for success of partnerships and that programming is meeting agency and grant goals. Attends resident council meetings. Responds to the public, staff and other agencies’ inquiries in a courteous manner; provides information within the area of assignment; resolves complaints and interacts with residents in an efficient, timely and courteous manner.

Prepares and distributes inspection notices. Schedules and monitors vacant units ensuring that make-ready, safety and cleaning processes are all performed effectively and efficiently.   Reviews police reports. Reports lease violations or criminal activity. Meets with law enforcement officers to discuss safety concerns. Ensures all required notices are distributed. Tracks income discrepancies and monitors resident compliance with Community Service and Self-Sufficiency requirements. Investigates and tracks income discrepancies identified through the Enterprise Income Verification system or other available resources. Provides status reports for all income discrepancies via database in a timely manner. Counsels and places residents on probation for repeated late payments and initiates eviction process when warranted.

Reviews accounts receivable reports daily and conducts and documents collection activities for all delinquent accounts. Reviews accounts and makes any necessary adjustments or refunds of deposits. Reviews and analyzes financial needs and trends for the fiscal year. Tracks expenditures daily. Submits budget variance reports weekly. Inspects and maintains all assigned vehicles. Makes recommendations for filing of forcible retainers. Represents HACA at court proceedings and informal hearings. Maintains documentation to substantiate eviction recommendations. Prepares and shows units to prospective residents using marketing tools, ensuring the presentation of a high-quality product. Creates work orders, documents all damages and ensures all repairs are accomplished. Maintains logs of daily property walks. Tags all vehicles that are abandoned or non-serviceable, containing outdated tags/safety inspections or stickers. Conducts regular safety inspections and makes lighting, structural and policy changes as necessary. Responsible for the assigned properties’ crime prevention initiatives. Develops and tracks the progress of the property’s safety plan. Ensures for the tracking of statistical data related to HUD’s Public Housing assessment systems and completes all electronic reports. Pulls and monitors income discrepancy reports via the EIV system. Assists in investigating and identifying potential fraud or identity-theft cases. Ensures all incident reports are submitted in a timely manner. Performs other duties as assigned by supervisor.

QUALIFICATIONS: Associate’s degree or equivalent from a two-year college or technical school, or two years related experience or training; or equivalent combination of education and experience. Degree in Business, Public Administration or Social Sciences.  Experience in property management or housing development. Preferred Associate’s degree or equivalent from a two-year college or technical school and one year of experience, or three years related experience or training; or equivalent combination of education and experience. Language skills in Spanish, Vietnamese, or Sign Language. Knowledge of Housing Authority operating policies and procedures; principles, practices and techniques of public housing management; or good knowledge of private property management practice combined with some knowledge of HUD regulations pertaining to low-rent housing; and services available through local social service agencies. Knowledge of modern principles, practices and techniques of budgeting and bookkeeping, and basic arithmetic. Skill in the use of basic office machines; typewriter, calculator, photocopy machine, computer equipment and software. Excellent computer skills to include Microsoft Office Suite – Word, Excel, PowerPoint, and Access.   Ability to meet and interact effectively with the public. Ability to plan and organize meetings and other activities; prepare clear and concise narrative and statistical reports and deal effectively with situations requiring tact and diplomacy, yet firmness. Ability to communicate and relate to persons of diverse backgrounds and abilities and establish and maintain effective working relationships with coworkers, other employees, residents and persons outside the Housing Authority. Bondable. Valid Texas driver’s license. Eligible for coverage under Housing Authority fleet auto insurance. Public Housing Management Certificate required within one year of employment.

WORKING ENVIRONMENT AND PHYSICAL DEMANDS:  Work is principally sedentary, but may involve some physical exertion, such as kneeling, crouching, or lifting to obtain files and records, and eye strain from working with computers and other office equipment.  Work involves the normal risks and discomforts associated with an office environment but is usually in an area that is adequately cooled, heated, light and ventilated. Travel to other sites may involve adverse weather and road conditions. 

APPLICATIONS FOR EMPLOYMENT: Application for open posted position must be submitted via online at the following website:  http://hacanet.applicantpro.com/  However, we will accept applications at the Housing Authority of the City of Austin, 1124 S. IH-35, Austin, Texas 78704.  No applications will be accepted after the noted closing dates on the job announcement. We encourage you to visit our website often to view and apply for vacant positions with the Housing Authority of the City of Austin or sign up for job alerts at our career site.  The HACA is a drug-free workplace.  A Criminal Background Check including a sex offender registry check. A Driving Record, Texas Driver’s License, and a Physical/Drug Screening will be required upon offer of employment.  EQUAL OPPORTUNITY EMPLOYER


Housing Authority of the City of Austin

JOB NOTICE

DATE POSTED:           September 22, 2017                POSITION:    Truck Driver/Fleet Assistant

SALARY:                      $16.32/Hour                           JOB #:  40-17

DEADLINE FOR APPLICATIONS:                           November 24, 2017

PRIMARY FUNCTIONS:  Responsible for the removal of large trash and bulk items from the Authority offices, dwelling and non-dwelling facilities, and grounds in a clean and orderly manner.  Drive and operate hydraulic boom truck, 3/4 and 1/2 ton pickup trucks during all weather conditions. Removes trash, appliances and debris from scheduled routes. Disposes trash and debris in designated dumps and cleans vehicles after disposal. Hauls appliances to recycling points and hauls raw construction materials (sand, gravel, asphalt, etc.) to sites. Submits daily haul activity report, haul tickets and purchase receipts. Performs a variety of tasks involving cleaning and maintaining buildings and grounds. Specific duties include the following. Assists in the basic operation, inspection and maintenance of a variety of vehicles and heavy equipment. Performs and reports inspection of vehicle fluid levels and hydraulic system on a daily basis and reports all repair requirements. Provides assistance and operates sewer jet equipment for the maintenance of sewer lines. Performs minor building maintenance/repair and grounds maintenance. Assist with the coordination of state inspections and transportation of HACA fleet to/from maintenance shops for mechanical services.. Sets-up and tears down meeting spaces to ensure specifications and needs for each event are met. Performs other duties as assigned.

QUALIFICATIONS: High School graduate or GED.  One (1) year experience in maintenance and/or construction, including (6) months experience in the operation of heavy-duty equipment.  Able to operate a large dump flat bed truck and hydraulic boom, back hoe, and trailers. Good knowledge of techniques, methods, materials, and equipment used in maintaining buildings and grounds. Good knowledge of minor building repair and maintenance of plumbing, heating, cooling, generators and electrical systems. Ability to understand and follow simple instructions and to read and interpret maps. Ability to perform moderately strenuous physical activity.  Ability to establish and maintain effective working relationships with other employees and residents. Ability to understand and communicate in Spanish and English is highly desirable. Bondability.  Valid Texas driver’s license.  Licensed for the operation of commercial vehicles in the state of Texas within (90) days of employment. Eligibility for coverage under Authority fleet auto insurance. Driving record is required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: Require waist and back movement; bending, stretching; and lifting, carrying, and moving of supplies, materials and equipment weighing 50 lbs or more.  Work in outdoor and indoor environments and may be exposed to extreme weather.  Employee may occasionally be subject to electrical shock hazards, dangerous heights, heavy machinery, and dangerous chemicals, and skin irritants (e.g., cleaning solutions, solvents, insecticides).  The employee uses goggles, gloves, safety boots, and other safety equipment when required.

APPLICATIONS FOR EMPLOYMENT: Application for open posted position must be submitted via online at the following website:  http://hacanet.applicantpro.com/  However, we will accept applications at the Housing Authority of the City of Austin, 1124 S. IH-35, Austin, Texas 78704.  No applications will be accepted after the noted closing dates on the job announcement. We encourage you to visit our website often to view and apply for vacant positions with the Housing Authority of the City of Austin or sign up for job alerts at our career site.  The HACA is a drug-free workplace.  A Criminal Background Check including a sex offender registry check. A Driving Record, Texas Driver’s License, and a Physical/Drug Screening will be required upon offer of employment.  EQUAL OPPORTUNITY EMPLOYER


Housing Authority of the City of Austin

JOB NOTICE

DATE POSTED: October 6, 2017                

POSITION:    Apartment Maintenance Technician

 SALARY:  $13.60/hour                                    JOB #:          44-17  

DEADLINE FOR APPLICATIONS:             Open Until Filled

PRIMARY FUNCTIONS: Responsible for performing a variety of routine repairs and maintenance on buildings and mechanical equipment.  Includes repair and maintenance of electrical fixtures, plumbing facilities, appliances, building equipment, doors, screens, windows, and roofs.  Other duties as assigned. 

 QUALIFICATIONS: HS Diploma/GED plus 1 year experience in building maintenance or vocational training that involved training and/or experience in areas of carpentry, plumbing, and electrical repairs, or an equivalent combination of education and experience.  Use of personally owned hand tools required.  Ability to read and write English.  Ability to read and understand moderately complex repair manuals, and instructions/warning on cleaning agents; write service requests, maintenance reports, and inspection reports. Valid Texas Driver’s License required.  Copies of transcripts and/or diplomas and driving record required.

PHYSICAL DEMANDS AND WORK CONDITIONS: The employee must operate hand and power tools and equipment.  Normal physical activity can be strenuous and may involve prolonged standing, walking, reaching, bending, crouching, stooping, and lying prone.  The employee must use arm strength to manipulate hand tools such as saws, sanders and jointers.  The employee must occasionally push, pull, and/or lift objects up to and over 100 pounds.  The employee works indoors and outdoors and is exposed to weather extremes.  The employee may occasionally be subject to electrical shock hazards, dangerous heights, dangerous chemicals, and skin irritants (e.g., cleaning solutions, solvents, insecticides).  The employee may be required to use goggles, gloves, safety boots, and other safety equipment.

APPLICATIONS FOR EMPLOYMENT: Application for open posted position must be submitted via online at the following website:  http://hacanet.applicantpro.com/  However, we will accept applications at the Housing Authority of the City of Austin, 1124 S. IH-35, Austin, Texas 78704.  No applications will be accepted after the noted closing dates on the job announcement. We encourage you to visit our website often to view and apply for vacant positions with the Housing Authority of the City of Austin or sign up for job alerts at our career site.  The HACA is a drug-free workplace.  A Criminal Background Check including a sex offender registry check. A Driving Record, Texas Driver’s License, and a Physical/Drug Screening will be required upon offer of employment.  EQUAL OPPORTUNITY EMPLOYER


Housing Authority of the City of Austin

JOB NOTICE

DATE POSTED: October 6, 2017                

POSITION:    Apartment Maintenance Technician

SALARY:  $13.60/hour                                    JOB #:          44-17  

DEADLINE FOR APPLICATIONS:             Open Until Filled

PRIMARY FUNCTIONS: Responsible for performing a variety of routine repairs and maintenance on buildings and mechanical equipment.  Includes repair and maintenance of electrical fixtures, plumbing facilities, appliances, building equipment, doors, screens, windows, and roofs.  Other duties as assigned. 

QUALIFICATIONS: HS Diploma/GED plus 1 year experience in building maintenance or vocational training that involved training and/or experience in areas of carpentry, plumbing, and electrical repairs, or an equivalent combination of education and experience.  Use of personally owned hand tools required.  Ability to read and write English.  Ability to read and understand moderately complex repair manuals, and instructions/warning on cleaning agents; write service requests, maintenance reports, and inspection reports. Valid Texas Driver’s License required.  Copies of transcripts and/or diplomas and driving record required.

 PHYSICAL DEMANDS AND WORK CONDITIONS: The employee must operate hand and power tools and equipment.  Normal physical activity can be strenuous and may involve prolonged standing, walking, reaching, bending, crouching, stooping, and lying prone.  The employee must use arm strength to manipulate hand tools such as saws, sanders and jointers.  The employee must occasionally push, pull, and/or lift objects up to and over 100 pounds.  The employee works indoors and outdoors and is exposed to weather extremes.  The employee may occasionally be subject to electrical shock hazards, dangerous heights, dangerous chemicals, and skin irritants (e.g., cleaning solutions, solvents, insecticides).  The employee may be required to use goggles, gloves, safety boots, and other safety equipment.

APPLICATIONS FOR EMPLOYMENT: Application for open posted position must be submitted via online at the following website:  http://hacanet.applicantpro.com/  However, we will accept applications at the Housing Authority of the City of Austin, 1124 S. IH-35, Austin, Texas 78704.  No applications will be accepted after the noted closing dates on the job announcement. We encourage you to visit our website often to view and apply for vacant positions with the Housing Authority of the City of Austin or sign up for job alerts at our career site.  The HACA is a drug-free workplace.  A Criminal Background Check including a sex offender registry check. A Driving Record, Texas Driver’s License, and a Physical/Drug Screening will be required upon offer of employment.  EQUAL OPPORTUNITY EMPLOYER

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